AvailSuite makes creating and maintaining invoices a simple task, allowing you to concentrate on other things. You can create an invoice from an existing work order or just from scratch. If an existing order is used to create an invoice, the system checks whether any invoices have already been created on that order, and suggest invoicing just the outstanding amount. The system will copy all invoice details from the work order, however you can add more invoice lines, special charges, and taxes.

AvailSuite simplifies tax management for you in a number of ways. First, you can set a global tax percentage to be applied to everything that can appear on your invoices. Further, you can set default tax for every service or product you sell. And finally, you can manually modify tax percentage for every invoice detail line, if needed. In addition to flexible tax management, you can also set a different discount for every line, thus simplifying your discount-based marketing campaigns.

Even a small company wants to look great in front of its customers. AvailSuite provides you with professional looking documents, including your company logo. All documents can be printed in color, if your printer supports it. Work Order and Invoice templates have been designed to be fax-friendly. You can set a statement to appear at the bottom of every order or invoice, like thanking your customers for doing business with you, or advertising your services.

Whenever you receive money from a customer, you record that fact by entering a Payment in AvailSuite. In most cases, the Payment will be entered for some specific invoice. However, the system will allow you to enter a Payment for a customer, without selecting an invoice, if necessary. You may also enter more than one Payment for an invoice, or create credit payments and refunds.

AvailSuite's account receivable features will help your cash flow by analyzing your customers' debt and providing tools which will aid you in collecting your money smoothly and efficiently. The Receivable Aging report will show you all the outstanding invoices, split by the customers, and further split into age buckets. This is an invaluable tool to help you keep your cash flow healthy all the time.

Any service company or professional that bills for time will appreciate AvailSuite time tracking features. Employees can submit their time cards in accordance with the active tasks they are assigned. Submissions can be done either by filling out a single time card or filling out a time sheet, using a wizard-like form. Managers have access to submitted time cards; they can accept a time card, return it to the employee for additional editing, or reject it. Managers can process timecards either one-by-one or in groups. When all time cards are processed for a billable period of time, a manager can generate time-card based expenses. The software ensures that the time cards are not used twice for the billing. Once the expenses are generated, they will be automatically added to the invoices for appropriate customers. By reducing time spent on timesheet data entry and processing, your organization will see cost reductions, productivity increases, and ultimately increased profits.