Like other documents in AvailSuite, a Purchase Order has a Status. Using AvailSuite, you can:

• Change Purchase Order Status
• Define Default Status for new Purchase Orders
• Complete Purchase Orders on receving their products

How to change the Status of a Purchase Order?

You can change the status of a purchase order on the purchase order form. There are buttons: Draft, Negotiate, Cancel, Complete, and On Hold. Not all buttons are displayed on the form simultaneously. You can negotiate, put on hold or cancel draft purchase orders; put on hold, cancel or complete negotiated purchase orders. On Hold purchase orders can be moved into any other status. Administrator users can return canceled and completed purchase orders back to draft.

How to define a default Status for new Purchase Orders?

New purchase orders can be created as Draft or as Negotiated. Administrator users can define the default status for new purchase orders. For this purpose, use the Default Statuses tab on the System Options form (to open this form, click the System Options in the Maintenance menu of the main form).

How to complete a Purchase Order along with its receipt?

When you change the status of a purchase order to Complete, AvailSuite will also receive all products included in the purchase order. Use the Complete Purchase Orders on Receipt options on the User Settings form to manage the options.

There you may set one of the following options.

• Always Complete AvailSuite will complete a Purchase Order on receiving all its products.
• Always Ask - AvailSuite will ask about completion a Purchase Order on receiving all its products.
• Never Complete AvailSuite will not complete a Purchase Order on receiving its products.